I’m kind of sick of unorganized google docs, so I’ve decided to upgrade to an online platform. However, there seems a million and one different platforms. I checked out teambox, producteev and a million others. Can you guys recommend any?
Haven’t used one for most this year, but on a few projects used to use Asana.. decent enough if it’s just for keeping tasks and communication on them organised.
Asana for personal work flow. We trialed Confluence for company execution but in the end came back to Basecamp.
I’ve been looking into this in detail recently for a project I can’t talk about yet (although Mr Green will know what it is ).
Most of my project management philosophy is heavily inspired by Agile Development – short mini-projects, lots of flexibility, easy visualisation of how much work there still is to do, etc. It’s usually used for software management but easily applies to other work too – I’ve used it on films in the past.
I’ve ended up using the JIRA Agile project management platform, which is a bit of a bugger to get your head around initially, but is very flexible and powerful once you’ve understood how it works.
For something lighter, I really like Trello. It’s a great corkboard-style app written by the guys who did FogBugz – very simple to understand and surprisingly powerful.
I’ve heard good things about Asana too, although I haven’t ended up using it personally.
And for uber-lightweight note-taking and to-do lists, I LOVE Workflowy. I use it for everything from shopping lists to brainstorming for campaign angles.
Asana is a great product, I love it. I’ve worked with Trello and Confluence also, but keep going back to Asana. I just love the workflow, it’s so intuitive and simply works well.
I also use the ios/osx Notes app to jot down quick notes on the go, then put them into Asana as tasks/projects as need be.
Caurmen, I’ll have to check out Workflowy, looks smooth. I’ve used RememberTheMilk in the past and liked it, but Workflowy looks to be more polished. Very nice!
We use a few different components that seems to work fairly well together.
1. Word to write the Requirements Document – https://www.wikihow.com/Write-a-Requirements-Document
2. Basecamp for building a road map of release dates and features. Some thing similar to this https://zurmo.org/roadmap
3. Lucidchart for process flow and wire frame prototyping, building the wire frames and then flow charts for what happens when every action is taken.
4. CodebaseHQ for Agile dev on smaller projects, it’s a lot less management overhead to use then Jira.
5. Jira for Agile dev on larger projects with big teams and many pieces..
6. Bugherd for bug reporting and management.
For team based I like Asana or Trello
For personal Omnifocus and Trello
I love https://www.teamworkpm.net/ – It’s very user friendly but also has a lot of helpful features. It’s pretty cheap.
+1 for Asana
I have tried quite some but the one I keep using is the reminders app on mac / iphone.
It allows me to add tasks quickly on the go , auto-syncs via iCloud and can share a task easily with my partners.
It doesn’t have many fancy features , but maybe that’s why I like it so much.
+1 more for Asana.
Check out CentralDesktop.com if you’re looking for something more flexible and full-featured.
Its got all of your usual suspects like file sharing and todo-lists, but it also has more advanced features like project tracking, user permissions, workflow and task chaining, etc.
CD is probably going to be overkill for lots of folks, and can take a while to get dialed in even for people who need all of the features.
Asana is nice but for a daily ‘to-do’ list, nothing beats a paper and pencil.
Something about physically crossing out my tasks…
Trello ftw…easiest and most flexible of all…asana may be better on the whole todo list front but I still think if you create the right board structure trello still wins out..
The thing that’s the bees knees about trello is it’s so incredibly easy to use… And the mobile apps they have are really good could do everything from your phone if you wanted.
We have found that trello has eliminated 90% of endless email chats and also eliminated a lot of Skype chats as well as trello is near real time you can even see when people are typing like you can in Skype
We find it’s one of the best tools for brain dumps and ideas and then moving them into projects as it takes but 1 second to drop an idea onto a ideas list then colab on the idea at a later date then easily move it to a production board later
Highly suggest people give it a whirl at first it may not seem that intuitive or very basic but use it for a few days it gets addicting rather quickly
Also trello allows you to integrate things rather easily if you chose to as it has API functionally and also there are a lot already pre built here
The main difference I think between Trello and Asana is Asana has more structure, Trello is more free form requires you to setup boards and flows and it lacks a bit in the ease of sorting the to-do’s that Asana has baked in….
I personally just like the free flow nature of trello and it allows for total flexibility across any project you may come across….
One thing I know some guys do is use trello for colab and overall business based work and port there todo list to Asana to manage the day to day of their own tasks….
and on the workflowy front as well, we used that for a long time but once we switched to trello we found that it replaced workflowy as it had the ease of use of workflowy but allowed for more structure and colab workflow as ideas turn into projects….
last thing I will say about any of these tools is it requires you to change habits….no tool can fix that….its easy to just keep skyping or emailing or gdocing….but the only real change is gonna come when you make it a purpose to add a tool like this into your workflow….any of the tools will work….but will you adopt the mindset that you need to push everything thru one of the apps…and not just revert back to email/skype/gdocs/postit notes….its easier said than done IMO…old habits aren’t easy to break
We use Basecamp, very easy to use.
I agree with polar. After reading this thread I decided to test both Asana and Trello.
Trello looks way better for project management from start to end. Asana looks like a fancier version of the reminders app on Mac.
I’m a Basecamp fan myself.
+1 for Asana;
Gotta try Trello now too!
..Also used Workflowy but stopped for some reason;
Now I use Wunderlist: ultra-easy & quick yet has all necessary features of todo-manager, more for personal use. Check it out, its very neat, truly cross-platform and free; Practically zero learning curve, and I guess thats why I love it!
I did not know this Zapier thing existed – brilliant, thank you polar!!
Also great point on changing habits. Where do I find an app that will help me do that?
I’m most experienced with Basecamp. I like the interface/design
There’s an app for everything . Try LIFT for the iphone , it’s quite good.
No love for Workflowy? https://www.workflowy.com – it just works.
I’d be lost without it lol!
@fabian – yep, I’m a Workflowy fan! Liking Trello more and more these days too.